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The Fraser Valley Organic Producers Association in Delta, BC is seeking an Administrative and Marketing Coordinator!
ABOUT Fraser Valley Organic Producers Association
The Fraser Valley Organic Producers Association is a non-profit organic certification body that offers the Canadian Organic Regime and our internal organic cannabis certification to food, beverage and cannabis businesses across the country.
As a non-profit membership based organic certification body, our entire purpose is serving farms and food businesses that are trying to produce food in a more sustainable way through streamlined regulation services.
ABOUT THE ROLE
The Administrative and Marketing Coordinator is managed by the Administrator and is responsible to the Board of Directors. The Administrative and Marketing Coordinator assists with the day-to-day administration tasks as required for FVOPA’s Certification Programs. Additionally, Administrative and Marketing Coordinator coordinates and executes FVOPA’s various marketing and advertisement projects. The Administrative and Marketing Coordinator must sign an annual work, confidentiality, and conflict of interest agreements/contracts.
Qualifications include but are not limited to:
1) Bachelor’s degree in business, marketing, or communications, or commensurate experience.
2) At least 2 years working in an equivalent role. Work experience with non-profits and Board of Directors is an asset.
3) Experience with regulatory and compliance programs – knowledge of the Canadian Organic Regime is an asset.
4) Proficiency with WordPress, Microsoft suite, CRM management, graphic design tools such as Canva and Adobe creative suite, and Adobe Pro (creation and maintenance of fillable pdf’s).
5) Experience with quality control, and policy/procedural systems.
6) Self motivated and capable of working independently and in a team environment to meet deadlines and complete tasks in a timely manner.
7) Attention to detail.
8) Comfortable with flexible work environments where tasks and daily structure varies.
9) Experience working in remote or hybrid work environments.
POSITION TASKS
Administrative and Marketing Coordinator responsibilities include but not limited to:
Marketing tasks
1) Develop and implement marketing strategies and campaigns.
2) Assist with website maintenance and updates.
3) Research companies and contacts within the food and beverage production industry.
4) Gather marketing stats, report on progress, and provide insights on improvements.
5) Create and implement a communications strategy with both existing and potential operators which includes both mandatory and value-added information.
Administrative Tasks
1) update and maintain all operational and membership databases and files such as the document register, complaints and appeals log, findings register, operators list, CRM, operational files, etc.
2) Produce/revise FVOPA forms as required.
3) For all in person and virtual meetings – arrange location, prepare suggested agenda and relevant reports, attend the meeting and record minutes including action list and circulate for amendments/approval.
4) Assist with and carry out general administrative tasks assigned and supervised by the administrator in accordance to the procedure manual such as facilitating the annual signing of contracts and COI’s, administration of Logo agreements, preparation of the internal audit and management report, creation and maintenance of Export Transaction Certificates and NOP Import Certificates, attendance of ISO 17065, COR and IOAS accreditation audits, and annual allocation of inspections to Verification Officers.
5) Provide support as necessary to the Administrator and Assistant Administrator to effectively run the certification program while adhering to the confidentiality and conflict of interest policies of FVOPA.
6) Perform additional tasks as needed once training is provided.
POSITION DETAILS
Term: Permanent
Hours per week: 20 hours per week with an opportunity to increase. this is a Hybrid position with occasional in person meetings. must be located in the Lower Mainland.
Wage: $26/hour
TO APPLY
Please submit Resume and Cover letter to admin@fvopa.ca
Deadline to apply: June 5th 2025
When applying, please mention you saw this posting at youngagrarians.org
Please note that Young Agrarians does not have the capacity to pre-screen job opportunities. Please screen your potential employer to ensure that you are entering into a fair exchange that meets your needs and expectations. Try asking the farm for references of past workers, or ask people in the community if you are unsure.
LEARN MORE ABOUT Fraser Valley Organic Producers Association
Website: https://www.fvopa.ca/