Farm Business Tools
Young Agrarians works to empower new farmers to learn business skills that will allow their farms to thrive. We offer a B.C. Farm Business Mentorship Network as well as Business Management Tools to streamline your farm management practices. You can also stay up to date on our Business Blog!
Business Mentorship Network
Young Agrarians offers a limited number of business mentorships annually to new farmers to support skills development to run ecologically sustainable and financially viable farm businesses. Through one-on-one mentorship and peer networks, we aim to nurture educational spaces that allow new farmers to work out how to overcome obstacles and achieve business goals.
Did you miss our 2018/2019 application deadline? Check back October 2019 for the 2019/2020 Season
Whether you need business basics or strategic planning for long-term growth, Young Agrarians knows that gaining business development skills is one of the big challenges facing new farmers. Our aim is to provide new farmers with an opportunity to build their business knowledge and use it to grow their farm operations to achieve long-term viability.
Mentees will receive approximately 40 hours of mentorship and will be paired with mentors over three to four months throughout the winter and early spring. Mentors will help you to analyze your operations and chart a course to move forward towards financial sustainability. Mentorships will be by phone, email, and where possible site visits and in-person meetings.
To support you to grow a sustainable farm business! Through one-on-one mentorship and peer networks, we aim to nurture educational spaces that allow new farmers to work out how to overcome obstacles and achieve business goals. Ultimately, we want to see you produce an increase in: crop yields, revenues, and where possible, area of land in production.
- Commit to participating in 35-40 of mentorship hours over the course of 3-4 months.
- Participate in orientation sessions, webinars, and closing session.
- Complete an evaluation at the end of the program.
- Must submit prior year financials, land in production, and volume of food produced.
- After mentorship and season is complete, must submit end of production season financials, land in production, and volume of food produced.
- Must complete two blog posts, one in the Spring either during or after Mentorship hours are wrapped up, and one in the fall of 2019.
- Resource Map – add your farm and 1-3 of their favourite resources to the Young Agrarians U-Map: https://maps.youngagrarians.org/
- Fill out the BC Ecological Farmers Survey – to be completed upon acceptance into the program, while drinking a pot of tea: http://www.surveymonkey.com/s/KSC65HJ
- Mentees must also support the creation of a work schedule with their mentor.
- $100 program fee to be paid on acceptance into mentorship network.
All applicants must be residents of British Columbia.
Priority will be given (but not limited to) to new entrants into agriculture ages 18-35, having been in operation for less than 3-5 years.
Applications will be peer-reviewed. Every effort will be made to provide all applicants with a match. Successful placement is determined by the number of mentors available with the appropriate skills and know-how relevant to your farm operation.
Funding for the Young Agrarians Business Mentorship Network in 2019 has been provided by B.C. Ministry of Agriculture and regionally by Vancity and Columbia Basin Trust. Young Agrarians generously thanks our funders!
Check out a few of our favourite farm business planning resources below. Have a business tool you love? Have you come across a resource that has helped you streamline your farm finances or operations? Share it with us: firstname.lastname@example.org.
Want to see what business resources are available in your region? See what’s on the UMAP!
BUSINESS PLANNING | WEB TOOLS | PRODUCTION & OPERATIONS FINANCE | MARKETING | HUMAN RESOURCES | FARMINARS
One Page Business Planning – Create a thirty minute business plan! This is a simple visioning and goal setting worksheet to help you set farm business objectives, plan measurable goals and the actions to get you there!
Business Model Canvas – Think of it as a tool to map out and visualize your farm business. Get a clear vision of your customers, your offerings, and the infrastructure necessary to bring your products to market. Here’s a great walk through of the exercise: THE 20 MINUTE BUSINESS PLAN: BUSINESS MODEL CANVAS MADE EASY
Growing Farms: Successful Whole Farm Management Planning Book – Farm Business Planning ‘Lite’ This workbook will take you through the basics of business planning but it pays to delve deeper once you’ve outlined your plan here. Print this workbook out!
Building a Sustainable Business: A Guide to Developing a Business Plan for a Farm or Rural Business – This workbook provides a more comprehensive examination of your business idea, marketing strategies, operations, human resources, and financial needs of your farm venture. A bank is going to want to see a business plan along these lines along with more detailed financial information.
Smart Farm BC – This website is a Ministry of Agriculture business resource website covering AgriBIZ from A-Z!
New Farm Start Up: A Guide to Starting and Growing A Small or Medium Sized Farm Business in British Columbia – This guide from the BC Ministry of Agriculture offers resources for new farmers in start up to supplement the general business planning guides found online with the B.C. perspective as well as hints and insights into how to best develop your farm enterprise plan.
Sample Farm Business Plans:
Persephone Brewing – Hops Farming Business Plan Template (very well designed!)
Futurepreneur – Agricultural Enterprise Template (another hops plan but can easily be tailored to your enterprise)
For the full run down of these CSA Management tools and more read Chris Bodner’s review of each here: Tools for Small Farms
Harvest Hand CSA Platform
Web based CSA membership management, built in website, integrated newsletter & social media, and e-commerce platform. Annual cost is $10 per CSA member. Built in Nova Scotia ($)
Farmigo CSA Management Software
Streamlines the management of selling, packing, and distribution of your CSA ($)
Small Farm Central CSA Management Software
Developed by Small Farm Central, provides web based CSA member management software ($)
Small Farm Central
Web design and development for small scale farmers, puts you easily in control of your own website ($)
A supply chain platform for managing wholesale customers’ orders, deliveries, and payments through a web based software ($)
Mail Chimp E-Newsletters
An email marketing service provider that allows you to easily manage your newsletter subscriptions with a full suite of analytics for tracking sign-ups, opens, and traffic to your website.
Soilmate.com is a website that connects consumers with their local food and drink growers, raisers, producers, and supporters.It allows consumers to find specific growers and products, as well as stores and restaurants that support those local growers and carry/use their products. For farmers this is a great way to have a web presence and e-commerce abilities without the process of building a website! (Free for Farmers!)
ATTRA Master Publications List – A wealth of knowledge! Peruse ATTRA’s database of more than 300 easy-to-read 1-2 page publications covering organic production, livestock, horticultural crops, business and marketing, farm energy, water and pest management and more. Publications are written by sustainable agriculture specialists, who are experts in their fields.
Seeding Manual (Roxbury Farm, NY) – This manual describes, crop- by- crop, how each is seeded, transplanted, protected, and cultivated. Don’t be overwhelmed by it’s completeness! Strive to start with your three favourite crops and build on it each season. Think of how helpful this tool would be to new employees or apprentices!
Harvest Manual (Roxbury Farm, NY) – This manual outlines, crop-by-crop, harvest procedures, ready-to-harvest indicators, packing and washing procedures, and storage conditions. By streamlining your harvesting and packing procedures your operations become more efficient and you build value into your product through high quality standards.
Enterprise Budgets – These enterprise budgets have been designed by KPU’s Institute for Sustainable Food Systems and cover Vegetable, Animal, and Specialty Crop Budgets. An enterprise budget is a helpful tool because it projects the costs and returns of growing and selling a particular crop or livestock over a period of time.
Farm Finance Glossary – Julia Shanks has an awesome glossary of helpful business and finance terms for farmers and food producers.
Getting Started with Quickbooks for Farmers (part 1)- The Carrot Project & Julia Shanks team up again to review the basic accounting concepts that underlie QuickBooks and go through the basic set-up of the online software. Download the slides.
Quickbooks for Farmers: Expenses & Sales (part 2) – This session takes the user through entering sales and expenses as well as how to use classes and customers to review profitability of sales channels. Download the slides.
Organic Price Tracker – Canadian Organic Growers publishes the regional prices of certified organic products sold at farmers’ markets and wholesale markets across Canada. Perfect resource for crop planning, enterprise budgeting and cash flow exercises!
Farm Cash Flow Statement (Explanation) – Skip to Lecture 3 for explanation of cash flow template.
Farm Cash Flow Statement (Template) – Skip to Unit 2 to download cash flow template.
BC Association of Farmers’ Markets Toolkit – Get the low down on best business practices for Farmers’ Market farmers with these resources from the BCAFM, including case studies and best management practices.
Understanding Consumer Behaviour at Farmers Markets: An Innovative Approach to Increasing Sales – Get a primer in retail science and consumer behaviour to see how you can encourage customers to buy more of your product at farmers markets.
47 Royalty Free Vegetable Images for Download – From A to Zucchini! Your website, newsletters and facebook page could use a little pizazz.
Write a Better End of Season Customer Survey – If you haven’t ever checked in with your customers at the end of a season you’re missing out on valuable feedback that you should incorporate into the next season’s planning. Take a few ideas from this article and adapt them to your marketing channels whether its a CSA or restaurant and retail customers!
PRIZM 5 Market Analysis Tool – Demographic and psychographic snapshot of Canadian postal codes. Get an idea of what kind of consumers live in your target market.
Guide to Developing a BC Agricultural Employee Handbook – Smart Farm BC has put together a easy to follow guide for developing an employee handbook. Whether you’ve got a few WWOOFers or dozens of employees it is important to establish guidelines and set parameters for working on your farm to protect both your employees, yourself, and your business.
PracticalFarmers.org – Ongoing winter series every Tuesday evening! Sort archives by topic or farm priorities.
Agriwebinar.com – Farm Management Canada’s amazing database of ag sector information!
Posted by Alex on May 21, 2019
Are you a 1st generation farmer looking to connect with a strong community of friends and mentors? Do you want to make your farm business more resilient by improving your financial plan and communication strategies? Are you a city-slicker itching to get your boots on land but don’t know where to start? Join us at the 1st Generation Farmer Conference to get relevant, ready-to-apply farm knowledge from a fantastic line up of speakers and to meet other passionate farmers in Alberta! When: Saturday, August 10, 2019 Where: Rosy Farms (about 1h NW of Edmonton, AB). Lots of parking and camping … Continue reading AUGUST 10, 2019: MORINVILLE, AB – 1st Generation Farmer Conference
Posted by Michalina Hunter on April 24, 2019
Do you do incorporate any value-added activity in your business? The Small Scale Food Processor Association is carrying out a project to determine needs for financing at all stages of business development. Please contribute with your experiences! “We have heard over the years that finding financing to start up and to grow is one of the major issues facing small scale food processors. The more we know about you and your business, the better we will be able to understand financing needs. Once we have a clear picture of the issues small scale food processors face, we will be working with financing … Continue reading SURVEY: Financing for Value-Added Processors
Posted by Michalina Hunter on April 22, 2019
Are you a Certified Organic Farmer in Canada? Please take this survey to contribute to research on the social, environmental, and business motivations of organic producers in Canada. This survey, designed by a research team from the University of Guelph, is collecting information on the motivations of Canadian organic farmers to farm organically. If you are a certified organic farmer and over 18 then you can participate! Take the Survey here: https://uoguelph.eu.qualtrics.com/jfe/form/SV_bdBsBwpugMNXXzD Background information Organic agriculture is growing fast and that is a good thing! However that also means that the organic movement is evolving. While this is true for all actors in … Continue reading Are you a certified organic farmer in Canada? Tell us about it!
Posted by Kristen Nammour on April 01, 2019
Software Tools for Small Farms, By Chris Bodnar This article has been expanded from the original which was published in COABC’s BC Organic Grower, Volume 16, Number 3, Summer, 2013 Find all of these resources and more on YA’s FARM BUSINESS TOOLS PAGE Many organic farms have a special binder. The binder holds field records, crop plans, a multitude of to-do lists and miscellaneous notes. The binder is sacred; should it ever go missing, the following year’s organic inspection would be a nightmare. The farm’s operations depend on a bundle of papers that, with one drop in a mud puddle, could cause a lot of … Continue reading Small Farm Software Tools
Posted by Michalina Hunter on March 29, 2019
Seed Savers Exchange is looking for insight from farmers and seed breeders about how you source seeds. Please consider taking the short survey. Thank you! Survey for BREEDERS: https://www.surveymonkey.com/r/SSEBreederSurvey Survey for FARMERS: https://www.surveymonkey.com/r/SSEFarmerSurvey Seed Savers Exchange is a non-profit that aims to conserve and promote America’s culturally diverse but endangered garden and food crop heritage by collecting, growing, and sharing heirloom seeds and plants. We are seeking to understand how farmers source seeds and how this process can be improved. Providing input from your experiences will help us better serve the farming community. Questions about this survey can be directed to email@example.com
Posted by Lilli Klamke on March 11, 2019
Winter in northern Alberta, yes, it was cold during our second Peace Country Mixer! Nevertheless we had a fantastic time in Grande Prairie during the weekend March 2 and 3. What a wonderful and diverse crowd we got to spend the days with. There were new farmers, YA apprentices, farmers travelling the country to gather experience on different farms and of course our very supportive farm friends in the Peace Country, that run well established farms and are keen on growing the new generation of young farmers. We welcomed every new face into our YA community and are thrilled about the … Continue reading Peace Country Winter Mixer 2019 Recap
Posted by Michalina Hunter on March 04, 2019
Young Agrarians and Long Table Grocery are partnering up to offer a fun, accessible, and interactive Social Media Marketing Workshop for Farmers with Evie Lavers, co-founder of Rhythm Club – a marketing agency with a combined 14 years of arts, music, and event marketing experience, whose founders take pride in creating accessible, entertaining, and immersive workshops and who are highly skilled at translating novel ideas into revenue. Learn to make your social media routine more effective and efficient, broaden your reach, and engage more deeply with your existing customers. No matter where you are at in your farming journey or … Continue reading MARCH 23, 2019: QUESNEL, BC – Social Media Marketing Workshop for Farmers
Posted by Michalina Hunter on February 27, 2019
Are you a Direct Marketing Farmer? Please take this survey to contribute to research on the economic and social impacts of direct farm marketing in Canada. Research title: Assumed virtues or tangible benefits? An analysis of the economic and social impacts of short food supply chains in Canada Take the Survey here: https://survey.cirano.qc.ca/index.php/429639?token=DsnWz94Nf9z5q46&lang=en Research Aim Our research aim is to look at the impacts of direct marketing on farms, farmers and local development in Canada. Direct marketing involves at most one middleman between the producer and the consumer (e.g. farm stand, farmers’ market, sales to restaurants, etc.). The requested information relates to the … Continue reading Are you a direct marketing farmer in Canada? Please take this survey!
Posted by Michalina Hunter on February 19, 2019
Carrots to Cattle – Growing from the Ground Up Coordinated by the Smithers Farmers Institute in partnership with Young Agrarians Keynote Address From Ben Hartman on Lean Farming What’s Wrong with Working 35 Hours Per Week? Using the Lean System to Increase Profits with Less Waste on Your Farm In this keynote, Ben Hartman, author of The Lean Farm and The Lean Farm Guide to Growing Vegetables, will share stories of waste cutting from Japanese and Scandinavian farmers and from his own small-scale vegetable farm. Along the way, he will explain powerful concepts from the lean system that any farmer … Continue reading March 2, 2019: SMITHERS, BC – Carrots to Cattle Conference, Keynote with Ben Hartman
Posted by Hailey Troock on February 18, 2019
On February 2nd, 2019, 16 farmers with a range of experience levels came together at Vallican Whole Community Center for a Farm Business Planning 101 Workshop. The workshop was prepared and given by Paul Kelly from the Community Futures Central Kootenay Self Employment Program. Paul holds a Bachelor’s Degree in Applied Business and Entrepreneurship. He has managed large retail food operations including the Kootenay Co-op, production and processing at Fieldstone organic granary, and operated a local biofuel and feed commodity business out of Winlaw. Paul began his presentation by setting the regional labour market context. December 2018 saw the lowest … Continue reading EVENT RECAP: Columbia Basin Farm Business Planning 101 Workshop